Migrating to SharePoint Online? What will be your first step?

In our previous post "SharePoint 2010 End Of Life – What Does It Mean To You", we discussed the migration options available to you from your current on-premise SharePoint 2010 version. So, you must have decided on your migration options by now. You might be performing the migration process from SharePoint on-premise to SharePoint online yourself. Another option is to hire SharePoint migration consultants to do this for you.  

In this post, we are discussing the very first step in the process of migrating to SharePoint online. In case if you are performing the migration yourself, it will give you a head start of the process. If you are hiring a SharePoint consultant, it will help you identify the best SharePoint migration company. 

1. Pre-Migration Preparation - The first step in your SharePoint migration planning includes multiple sub-steps. There are several preparations you must do pre-migration.

  • The migration can be completed either in a phased manner or all at once depending upon the size and complexity of your current SharePoint environment. 
  • Regardless of the manner (phased or all at once) you opt for migrating to SharePoint online, the most important aspect of preparation would be creating a full inventory of your current SharePoint environment. It will help you ensure nothing is left behindIt will also allow you to identify your SharePoint migration budget, resources required to perform the migration, and the duration to finish the migration process. 

2. Selecting The Right Migration Tool 

There are several tools available for migration. Each of them promises to help you with the SharePoint migration process. Microsoft has also released the SharePoint Migration Assessment Tool (SMAT)Selecting the right tool for SharePoint online migration is important. Therefore, carefully identify all the advantages and limitations of the tools you are going to use. 

3. Opportunity To Data Cleanup 

  • It’s easy to become overwhelmed by the amount of data and not give it the attention it deserves. However, a successful migration requires that each piece of data be reviewed thoroughly. The decision to migrate or upgrade to SharePoint Online is a good opportunity to enhance the effectiveness and increase the productivity of your organization by being more organized.  
  • Once you create a full inventory of your current SharePoint environment, you will be able to identify the data redundancy and can decide what to keep and what to get rid of. This step of the migration plan is a good time to organize your documents, decide on the tags you’re going to use to categorize them, remove any duplicate copies of files that are on your current system, and determine some governance around your new system. 

The first step of preparation is very important for the whole SharePoint migration process. Carefully done preparation will ensure a quick and smooth migration to SharePoint online 

Feel free to share the problems you encounter during the process of assessment in the comments. Our SharePoint Migration experts will be happy to solve the problems or answer any of your related queries. 


End of Support - SharePoint 2010 - What Next?

There’s a lot of buzz in Microsoft community about the SharePoint 2010 end of life. Organizations who are still using SharePoint 2010 are worried about what will happen to them. Some organizations with next-gen thinking have already migrated to the next best versions and most of the rest are planning to migrate. And the rest are left wondering what to do? What will happen after October 13, 2020? 

This blog answers some of the most popular queries related to SharePoint 2010 end of life.

WHAT WILL HAPPEN AFTER OCTOBER 13, 2020?

SharePoint 2010 is not going anywhere. The platform will still exist and any systems that is already in place at your organization will keep functioning the way it is. However, Microsoft has decided to end the extended support, that means end of security patches or bug fixes or other kinds of support from Microsoft. 

What does it mean for you? 

In simple words, your existing SharePoint 2010 implementation will become critically vulnerable without the security patches or bug fixes and other support from Microsoft. The cost of protecting legacy system will increase. 

WHAT TO DO NEXT? 

No problems come without an accurate solution. In this case, you have two options: 

  1. Upgrade to higher version of on-premise solution 
  1. Move to cloud 

Migrate THigher SharePoint On-Premise Version

The default solution that comes in mind is to opt for the higher SharePoint on-premise version. The available options are: 

  • SharePoint 2013 
  • SharePoint 2016 
  • SharePoint 2019 

The Migration Process 

The process of migrating to an upgraded/ higher version of SharePoint looks like an obvious choice. But it comes with its own share of complexities. Upgrading a working SharePoint implementation is a tiresome process involving several manual processes, human errors, and possible data losses. 

In addition, there are additional costs involved in upgrading your hardware. Since, upgraded SharePoint version might nor run on your old hardware. You also need to train your team to use the new system. 

If these issues are not too much for you, consider this. All the on-premise SharePoint versions have End of Life dates. For SharePoint 2013, the date of end of support is April 11, 2023 and for SharePoint 2016, its July 14, 2026. That means, a day will come when you will again have to plan to upgrade. 

So, what’s the solution. The solution is moving to the cloud. On-premise systems are becoming a thing of past. They require higher implementation and maintenance cost and are not so flexible and scalable considering future organizational needs. 

Move To Cloud 

There are two options available if you plan to move to the cloud. Depending upon your requirements, you can opt to: 

  • Cloud based SharePoint Online migration, or 
  • A hybrid solution (SharePoint Server + SharePoint Online) 

The decision to select the best cloud option can be done based on several factors like cost and flexibility. 

Microsoft provides a SharePoint migration tool to make the process of migration to cloud easier for the organizations. However, it is always advisable to consult with Microsoft cloud solution experts to ensure a smooth SharePoint migration. 


Proud to be part of Microsoft's AI Inner Circle

The Microsoft AI Inner Circle Partner program recognizes a partner's unique expertise in specific industries and their ability to drive business transformation using the power of AI and data. AI Inner Circle partners champion Microsoft AI technologies and deliver cutting edge AI solutions for customers.

Think AI is pleased to announce that we are now part of the inner circle.

Please click here to visit Microsoft's AI Partners listings - https://aipartner.microsoft.com/directory#!/partners/737?q=think%20ai

 


Think AI Webinar on Microsoft Teams Overview

https://youtu.be/wzlGtBXrfaI

In this webinar, Think AI showcases an overview of Microsoft Team and addresses common video conferencing challenges, including:

  • Introduction to Microsoft Teams
  • Setup & Customize Your Team
  • Collaborate in Teams & Channels
  • Work with Posts and Messages
  • Upload & Find Files
  • Collaborate on Files at the Same Time
  • Start Chats & Calls
  • Video Conferencing
  • Manage Meetings
  • Set up and attend live events
  • Explore additional apps & tools

If you have any questions about the tips presented on this webinar or about Microsoft Teams in general, call us at 949-352-4765 or email us at info@thinkaicorp.com and we'll be happy to get them answered for you.

#productivity #collaboration #teams #microsoft #remotework


OneDrive vs SharePoint vs Teams - Where to Store Files

In Office 365, there are multiple options for storing files, like personal OneDrive, also called OneDrive, OneDrive for Business, SharePoint, and Teams. Check below for the differences between these 4 options.

https://www.youtube.com/watch?v=kL0tq7vSMww

  1. Microsoft OneDrive: Microsoft OverDrive: If you are working in a corporate environment, this is not the ideal storage option. OneDrive is intended specifically for your home PC and your personal files. Some companies will allow the use of OneDrive in the office, and while that does not cause any harm, it is best to think about OneDrive for your personal files, such as your photos, family documents, or personal documents which you don’t want to share with others, especially in a business setting.
  2. Microsoft SharePoint: SharePoint is an enterprise tool made for securely sharing files within departments and teams, and across different departments. If you will need to share your file at any point, think SharePoint. In addition to the easy sharing capabilities, there is a sync button in SharePoint which will sync the files to your OneDrive for Business. It is always recommended to use OneDrive for Business whenever you need to synchronize SharePoint files to your local device.
  3. Microsoft OneDrive for Business: This can be used to store document such as a report you are not sharing with your team, or across multiple teams. You can store OneDrive for business files intended for individual use, up to one terabyte per person. Note that SharePoint limits are decided by your company’s tenant limit, however, OneDrive for business has a one terabyte per person limit by default.
  4. Microsoft Teams: Teams is immensely powerful as it allows you to chat with your team, hold meeting calls, collaborate, and co-author documents, all in one place. You can easily include files in ongoing conversations, and even tag the file for co-authoring. Teams is ideal to use for the more cohesive, quick online collaboration and is highly recommended.

Reach out to Manish directly at manish.bhardia@thinkaicorp.com if you have any questions, to learn more about any of these technologies and how to implement them effectively in your organization.

#sharepoint #intranet #productivity #collaboration #teams #onedrive #onedriveforbusiness


Think AI Awarded the Silver Cloud Platform Competency

Think AI Consulting Corporation has satisfied the requirements and attained the Silver Cloud Platform competency in the Microsoft Partner Network program, in addition to our existing Gold competencies. Microsoft’s certification process for partner companies is rigorous and requires that partner companies are maintaining and delivering exceptional skill, proficiency, and experience to their customers, which is ensured with regular auditing.

Microsoft recognizes companies awarded the Silver Competency for offering the best solutions to customers. A business which has earned a Silver Competency is among the top 5% of Microsoft partners worldwide.

Gold Competency is the highest Microsoft certification, and is awarded to companies that have demonstrated a very high level of expertise and a proven and specialized skill set in a particular technology or service area. Microsoft Partners with a Gold Competency are recognized for their commitment to customer relationships by offering innovative and effective business solutions to their customers. A business which has earned a Gold Competency is among the top 1% of Microsoft Partners worldwide.


Collaboration Conversations with Christina Cala and Manish Bhardia

https://youtu.be/zb8h3umVtpM

In an interview with Christina Cala, Founder and CEO of CALAborate, Manish Bhardia discussed how Think AI values collaboration in their business on Christina's interview series, Collaboration Conversations.

When asked why Microsoft is the central software at Think AI, Manish shared some personal insight;

"I started as a developer in the Microsoft world and I really liked the ease of use Microsoft tools provided us in programming, and that gave me an affection for Microsoft. That this company is making things easy for everybody on the planet, on every desk. And that's why when we started Think AI as a business, I knew that if we could build on Microsoft Technology using Visual c++, .net, cloud, Office 365, and help end users become more productive then that would be a good win for us as a business, because we would be bringing the latest in technology and making it useful for end users."

When asked how Think AI values collaboration, Manish shared with Christina;

"Collaboration, or the productivity which comes out of collaboration, is our biggest focus. We consider ourselves a productivity consultant, as the end result of technology is often productivity improvement. We work in teamwork solutions such as Teams and Share Point, and that totally relates to how a company can improve collaboration. So I would say collaboration is our biggest focus whenever we are working with any client. We focus heavily on how you can improve as a individual, collaboration with others and as a team, collaboration with teams across companies, with clients, etc. So our focus is collaboration, this topic is very near and dear to us."

We always looking forward to helping companies streamline their collaboration, and as a result, improve their productivity. Call (949) 864-6105 or e-mail info@thinkaicorp.com with any questions on collaboration solutions for your company.

#collaboration #thinkai #collaborate #CALAborate #microsoft #teams #sharepoint #p2p #productivity #whymicrosoft

 


Working with Microsoft Teams and Video Conferencing Challenges

Think AI recently conducted a free webinar on Microsoft Teams and Video conferencing challenges. The objective of our webinar was to share our experience of extensively using MS Teams and how MS Teams’ users can address common video conferencing challenges.

The webinar covered the following topics

    • An overview of Microsoft Teams and how users can get started with using Teams
    • Demo showcasing real time collaboration with a co-worker
    • Addressed aspects of collaboration between external and internal teams
    • Tips and Tricks on video conferencing including topics such as blurring, screen sharing, live captioning.

Think AI has personally adopted Microsoft Teams and has seen a great boost in team morale and productivity.

Please feel free to reach out to learn how Microsoft Teams can benefit your organization.

View the Webinar replay here:


Thought Leaders Working from Home Amidst Coronavirus Pandemic Champion SharePoint and Microsoft Teams from Think AI

Think AI Corporation (Think AI) customers who are quarantined due to corporate and government mandates, remain productive due to Think AI’s software development services and collaboration tools like Microsoft SharePoint and Teams. Customers of the Irvine-based company, recognize the technological and collaborative benefits to their business, as professed in recent customer testimonials.

"Sharepoint enabled us to have a secure common platform for internal communications are file-sharing as well as several workflows that have helped to automate and standardize several internal processes," wrote one Think AI client.

Dave Goyal, CEO at Think AI, is a strong advocate of Microsoft collaboration tools and Think AI’s flagship custom software development services.

“While we are going through the tough times of COVID-19 quarantines and as our clients’ physical offices shift to their ‘home’ office, making them remote workers, we want to make sure their business will be able to adjust to this shift.

Among several things that we think clients should consider would be: using approved computing devices, having secured communication to their company network and looking out for increased phishing activities, said Goyal.

“As a Microsoft Gold Partner, we can assist clients in setting up this ‘new normal’ for their remote workers using modern technologies such as Microsoft Teams and/or SharePoint.

Clients can contact us for a free assessment of their environment to get their telecommuting efforts going. We want to keep everyone safe and able to run their businesses properly.”


Gold Certified

Think AIs Gold competency with Microsoft demonstrates our best-in-class capability within the following  specific Microsoft solution areas:

Data Analytics provides a platform to build and prove our capabilities when examining the data that helps customers to discover deeper insights, make predictions, or generate recommendations.

Data Platform recognizes partners who are looking to design and develop powerful and versatile database platforms.

DevOps establishes deep experience working with businesses helping them manage software lifecycles by leveraging the DevOps features of Microsoft’s development platform.